1. Introduction

1.1    We are committed to safeguarding the privacy of our website visitors.

1.2    This policy applies where we are acting as a data controller with respect to the personal data of our website visitors; in other words, where we determine the purposes and means of the processing of that personal data.

1.3    We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.

1.4    Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information.

1.5    In this policy, “we”, “us” and “our” refer to the UK-China Film Collaboration project team. Please visit the “About” page to learn more about our project.

2. Credit

2.1    This document was created using a template from SEQ Legal.

The UK-China Film Collab project website gives the full credit to SEQ Legal for this page’s content.

3. How we use your personal data

3.1    In this Section 3 we have set out:

(a)    the general categories of personal data that we may process;

(b)    in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

(c)    the purposes for which we may process personal data; and

(d)    the legal bases of the processing.

3.2    We may process data about your use of our website (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our Google analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is for us to legitimate interests, namely monitoring and improving our website and services.

3.3    We may process your website user account data, if you are contributor to our blog (“account data“). The account data may include your name and email address. The source of the account data is you or your employer. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent with each individual account holder.

3.4    We may process information that you post for publication on our website or through our services (“publication data“). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent.

3.5    We may process information contained in any enquiry you submit to us regarding our project (“enquiry data“). The enquiry data may be processed for the purposes of our legitimate interests, namely the proper administration of our website and project.

3.6    We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent by our email signing up system via Mail-chimp

3.7    We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

3.8  Please do not supply any other person’s personal data to us, unless we prompt you to do so.

4. Your rights

4.1    In this Section 4, we have listed the rights that you have under data protection law.

4.2    Your principal rights under data protection law are:

(a)    the right to access – you can ask for copies of your personal data;

(b)    the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data;

(c)    the right to erasure – you can ask us to erase your personal data;

(d)    the right to restrict processing – you can ask use to restrict the processing of your personal data;

(e)    the right to object to processing – you can object to the processing of your personal data;

(f)    the right to data portability – you can ask that we transfer your personal data to another organisation or to you;

(g)    the right to complain to a supervisory authority – you can complain about our processing of your personal data; and

(h)    the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

4.3    These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting here.

4.4    You may exercise any of your rights in relation to your personal data [by written notice to us, using the contact details set out below].

5. About cookies

5.1    A cookie is a file containing an identifier a string of letters and numbers that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

5.2    Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

5.3    Cookies do not typically contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

6. Cookies that we use

6.1    We use cookies for the following purposes:

(a)    authentication and status – we use cookies to identify you when you visit our website and as you navigate our website, and to determine if you are logged into the website.

(b)    personalisation – we use cookies to store information about your preferences and to personalise the website for you.

(c)    security – we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website  generally.

(d)    advertising – we use cookies to help us to display news updates that will be relevant to you.

(e)    analysis – we use cookies to help us to analyse the use and performance of our website and services.

(f)    cookie consent – we use cookies [to store your preferences in relation to the use of cookies more generally.

6.2. Cookies used by our service providers

6.3  Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

6.4 We use Google Analytics. Google Analytics gathers information about the use of our website by means of cookies. The information gathered is used to create reports about the use of our website. You can find out more about Google’s use of information by visiting https://www.google.com/policies/privacy/partners/ and you can review Google’s privacy policy at https://policies.google.com/privacy.[ The relevant cookies are: [identify cookies].]

7. Managing cookies

7.1  Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a)    https://support.google.com/chrome/answer/95647 (Chrome);

(b)    https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)    https://help.opera.com/en/latest/security-and-privacy/ (Opera);

(d)    https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e)    https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac (Safari); and

(f)    https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

7.2  Blocking all cookies will have a negative impact upon the usability of many websites.

7.3  If you block cookies, you will not be able to use all the features on our website.

8. Amendments

8.1  We may update this policy from time to time by publishing a new version on our website.

8.2  You should check this page occasionally to ensure you are happy with any changes to this policy.

8.3  We will notify you of significant changes to this policy public announcement on our website.

9. Our details

9.1  This website is owned and operated by the UK-China Film Collaboration project team.

9.2  Our principal place of practice is at the School of Journalism, Media and Culture, Cardiff University [2 Central Square, Cardiff, CF10 1FS]

9.3  You can contact us:

(a)    by post, to the postal address given above;

(b)    using our website contact form;

10. Data protection officer

10.1  Our data protection officer’s contact details are: [email protected]